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Photo services request

University Relations provides the services of a photographer to university clients according to established departmental goals and priorities. Clients requesting these services must complete this on-line form to begin the process.

If you are scheduling a standard head and shoulders portrait shot, use the "Studio Head And Shoulders Portrait Request" form.

See the calendar of scheduled requests for Photography Services to determine if a photographer might be available or if there is a possibility to "piggy back" your request with a scheduled assignment.

Remember:

  • Reasonable notice should be given for an assignment and photographers will be assigned to clients as available. University Relations does not have the capacity to fulfill every request for photographers. There is a database of over 25,000 stock photographs available to university clients.
  • Clients are charged for any travel costs and need to provide an ISR before a travel assignment takes place. The client is normally responsible for making travel arrangements.
  • Upon completion of a project the photographer will edit the files and present the client with the best images to choose from. Remember that editing adds additional time before images can be made available to clients.
  • Clients will only receive images as electronic files. Although the client has first rights to the images, all images remain the property of University Relations and may become a part of the university's photo library.
  • Please schedule sufficient time for the taking of photographs and remind subjects that they should have ample time available to participate in a photo shoot.

* Required Fields

*
*(e.g. Lisa Roberts)
*
*(e.g. (540) 992-4892)
*(e.g. <someone>@vt.edu must be a valid and complete Virginia Tech address)
(e.g. 105 Pamplin Hall)
*Yes      No
*
*Yes      No
*
*M/D/Y

*
Include other necessary information such as: names, titles, and contact information of people appearing in photographs, how many photos are needed, orientation of photos (horizontal/vertical), contact person(s) other than requestor.

  
*
Yes      No
*Brainstorming session needed with photographer ahead of time
Outdoor shoot
Indoor location shoot
Studio shoot
Studio head and shoulders portrait
Event coverage
Out-of-town travel
Yes      No
*
*
If it is not the requestor, please list a name and contact information (phone/e-mail)		  
*
If yes, requestor will be responsible for obtaining photo releases, which can be downloaded as a PDF file.		Yes      No
  You must preview your request before it is submitted.

This form is for requesting photographs only and does not guarantee a photographer will be available. After the request has been considered, Photography will contact you by phone or e-mail. Final images are presented in digital file form. Since all assignments need to be edited, files are not available immediately after an assignment.