• University Relations
• For University Communicators
• For the Media
• Audio and Video
• Licensing and Trademark
• Photography Services
• Publications
• Web Communications
• WVTF Public Radio
• About Us

Photography Services

Photo Services Request

University Relations provides the services of a photographer to university clients according to established departmental goals and priorities. Clients requesting these services must complete this on-line form to begin the process.

If you are scheduling a standard head and shoulders portrait shot, use the "Studio Head And Shoulders Portrait Request" form.

See the calendar of scheduled requests for Photography Services to determine if a photographer might be available or if there is a possibility to "piggy back" your request with a scheduled assignment.

Remember:

• Reasonable notice should be given for an assignment and photographers will be assigned to clients as available. University Relations does not have the capacity to fulfill every request for photographers. There is a database of over 25,000 stock photographs available to university clients.
• Clients are charged for any travel costs and need to provide an ISR before a travel assignment takes place. The client is normally responsible for making travel arrangements.
• Upon completion of a project the photographer will edit the files and present the client with the best images to choose from. Remember that editing adds additional time before images can be made available to clients.
• Clients will only receive images as electronic files. Although the client has first rights to the images, all images remain the property of University Relations and may become a part of the university's photo library.
• Please schedule sufficient time for the taking of photographs and remind subjects that they should have ample time available to participate in a photo shoot.

* Required Fields

 

 

*Short title/description:
*Requestor name:	(e.g. Lisa Roberts)
*Requestor department:
*Requestor phone:	(e.g. (540) 992-4892)
*Requestor e-mail:	(e.g. <someone>@vt.edu must be a valid and complete Virginia Tech address)
*Requestor address:	(e.g. 105 Pamplin Hall)
*Can date of shoot be variable?	Yes      No
*Date(s) of shoot (if variable give range or preference):
*Is time of shoot variable?	Yes      No
*Time of shoot (if variable give range or preference):
*Date final images need to be delivered by:	M/D/Y
*Describe in detail the content of the images you are requesting:
*Location(s) of shoot:
Name and phone/e-mail of contact person on location if different from above Requestor:
*Will you be the main contact throughout the entire process?	Yes    No
If not, provide the contact information of the person who will be:
If travel off campus is needed is transportation provided?	Yes      No
*Check all that you know apply:	Brainstorming session needed with photographer ahead of time Outdoor shoot Indoor location shoot Studio shoot Studio head and shoulders portrait Event coverage Out-of-town travel
Names, titles and contact information of people appearing in photographs:
*Is this mainly for web purposes?	Yes      No
*Is this for a specific publication?	Yes      No
If "yes," what is name of publication?:
*Orientation of requested photo(s)	Horizontal Vertical Both No Preference
If more than one image will be used, how many are needed?
Name of graphic designer if known:
*Describe in detail the intended use of these photographs:
*Who gets image files once assignment is completed? If it is not the requestor, please list a name and contact information (phone/e-mail)
Preview You must preview your request before it is submitted.

This form is for requesting photographs only and does not guarantee a photographer will be available. After the request has been considered, Photography will contact you by phone or e-mail. Final images are presented in digital file form. Since all assignments need to be edited, files are not available immediately after an assignment.